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Thread: Small Office Machine

  1. #1
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    Small Office Machine

    Gene Cafe Coffee Roaster $850 - Free Beans Free Freight
    Hi Guys,

    Need some advice.

    We are a small office that will be pumping out about 6-12 coffees daily. Usually double flat whites. We are looking for a tried and tested good machine for a cheap price (I know, I know they dont exist, but you get the picture)

    Previously I spent years in the hospitality industry, so I have no problems making, cleaning, textuing adjusting grind etc etc.

    Any advice is welcome.

    Cheers

  2. #2
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    Re: Small Office Machine

    if your in Sydney heres a great deal to kick you off.

    pay for it self in 2 weeks @ 10 coffeesa *day @ $3.50

    buy these 2 CS bargains

    http://coffeesnobs.com.au/YaBB.pl?num=1249956943/6#6
    http://coffeesnobs.com.au/YaBB.pl?num=1249953918

    yes i have an interest :)

    or you need to give us a budget to work with and what your looking for

  3. #3
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    Re: Small Office Machine

    Hi catseye and welcome to CS!

    Good machines with a built in grinder do exist - the Lelit Combi. More info can be found at the following link.

    http://www.talkcoffee.com.au/specials/index.php

    If you would like to contact either Chris (in Melb) or myself (in Sydney), we would be happy to assist.

    Cheers!


  4. #4
    Caffeine Junky
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    Re: Small Office Machine

    When you say double flat whites, would they 2 shots in a regular cup or in a mug?

    If you are making up to 12 mug-sized
    Quote Originally Posted by 382E2B2B3A38343D3D3E3E5B0 link=1250134836/2#2 date=1250136750
    Hi catseye and welcome to CS!

    Good machines with a built in grinder do exist - the Lelit Combi. *More info can be found at the following link.

    http://www.talkcoffee.com.au/specials/index.php

    If you would like to contact either Chris (in Melb) or myself (in Sydney), we would be happy to assist.

    Cheers!
    We have a Quaha Napoletana II in our office which is essentially the same machine. Makes 10-15 milk-based coffees per day. A nice choice.

    If you have a bigger budet Id definitely go for an HX machine. When youre making more than 2 at a time frothing the milk can be quite time consuming.

    As Maheel mentioned we really need a budget to give suitable advice.

  5. #5
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    Re: Small Office Machine

    No more than $500 ideally

  6. #6
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    Re: Small Office Machine

    $500 with a grinder?

    If it has to be new then Id recommend a Sunbeam EM0450 grinder (~$150)
    +
    Then maybe a Breville Ikon ($300?) or Sunbeam EM4800C (~$220).
    +
    Unpressurised basket
    +
    Tamper
    +
    Knock box

  7. #7
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    Re: Small Office Machine

    Quote Originally Posted by 3D3E3A3A2E3A570 link=1250134836/4#4 date=1250138604
    No more than $500 ideally
    Seriously, with a budget of $500 Id get a decent grinder and a plunger. You can make nice coffee with it.

    Any coffee machine/grinder in that budget range will die in very quick time with that amount of usage.

  8. #8
    CoffeeSnobs Owner Andy's Avatar
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    Re: Small Office Machine

    Quote Originally Posted by 7B787C7C687C110 link=1250134836/0#0 date=1250134836
    We are a small office that will be pumping out about 6-12 coffees daily
    Lets do some math for fun...

    If you were buying coffees:

    6 coffees a day @ $3.50ea = $21 a day
    (12 coffees a day @ $3.50ea = $42 a day)

    52 weeks in a year, 5 workdays a week less 10 odd for public holidays = 250 days

    So... 6 bought coffees each work day would add-up to $5250 a year.
    and if it was the higher quoted 12 coffees a day then it is $10500 a year.

    So... if you were to buy 6-12 coffees a day in your office you would need a budget of $5000-$10000 and that doesnt count for the staff time lost in buying/fetching them.

    Your budget of $500 for the machine is $2 a day (over 1 year)... I expect you spend nearly that on paperclips!

    While you might get something that fits into the $500 budget I think if you costed a reasonable price per staff member per day (eg: 4 staff at $2/day = $2000) or even got everyone to pay $1 a cup then you might source a budget that will be far less restrictive.

    Just an idea!

  9. #9
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    Re: Small Office Machine

    and isnt there a 50% refund/tax incentive for small business purchases at present?...this would make your budget balance more easily if you go for something a little more robust...I am sure your staff would really appreciate this gesture.

  10. #10
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    Re: Small Office Machine

    OK...small family run business.

    Getting the boss to cough up $1000-$2000 for a coffee machine will be difficult (considering Coffee does not come out of the budget as it is, so it is impossible to justify a $2000 spend)

    Also available funds....it is easier for an individual to put forward 3 bucks for a coffee than put in $400 each for a coffee machine.

    Sure if we all put in 3-6 bucks a day into a kitty it would all add up..but in the mean time what are we gonna drink?!

  11. #11
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    Re: Small Office Machine

    Quote Originally Posted by 2F2C28283C28450 link=1250134836/9#9 date=1250204121
    Sure if we all put in 3-6 bucks a day into a kitty it would all add up..but in the mean time what are we gonna drink?! *

    I reckon Dennis hit the nail on the head. Get a good grinder and drink freshly roasted coffee in a french press. It will be a quantum leap. Keep in mind if you sign up to spend more than $1k pre dec 31, Kev will give you a big tax bonus ;)

  12. #12
    A_M
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    Re: Small Office Machine

    Quote Originally Posted by 7144494E7A664A43434040250 link=1250134836/10#10 date=1250205290
    Quote Originally Posted by 2F2C28283C28450 link=1250134836/9#9 date=1250204121
    Sure if we all put in 3-6 bucks a day into a kitty it would all add up..but in the mean time what are we gonna drink?! *

    I reckon Dennis hit the nail on the head. Get a good grinder and drink freshly roasted coffee in a french press. It will be a quantum leap. Keep in mind if you sign up to spend more than $1k pre dec 31, Kev will give you a big tax bonus ;)
    A fair approach:

    For the tax break; the company still has to meet the guidelines to qualify...

    As it appears to be for your selves...

    I would chat to the boss...

    Depending on who is interested and how it is managed...

    You could do a deal with the boss and or set up a joint funding arrangement..

    Thus teh Lelit Combi would be an ideal solution and not too far off the mark $$ wise.

    In addition Andy makes some very good points in his post; http://coffeesnobs.com.au/YaBB.pl?num=1250134836/7#7

    From experience at my last place... Two of us split the start up costs and every one pays $2 and shares in providing milk... The kitty pays for fresh coffee beans and minor maintenance....

    As teh kitty has grown... The primary owners are in a position to recover some of their initial outlay.... In fact we soon were in a position to drop our contribution to 1$ and every one else was still happy to pay the $2... Every one drinks LARGE mugs, so always a double shot...

    It once cost many of us $10 to $15 a day for coffee off site and instant in teh office :-( = $50 to $60 a week... Thats almost $200 plus a month... That could be coming off ya mortgage

    Now they have it on demand and costs $15 to $20 a WEEK, including milk etc... And no driving or coffee runs off site... Happier boss :-)

    So after that; $80 a month for self and good coffee - $120 off the mortgage and a few $ in teh kitty.. Over a year etc... The machine will not only pay for its self, but you will all be in a stronger position... THEN UPGRADEITUS will get involved :-) But that another story...

    Do the maths... If your got a good crew... And your prepared to make teh effort, you will save significant $$ in a very short time..

  13. #13
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    Re: Small Office Machine

    heres another idea

    go buy a nice machine / grinder / setup on your credit card

    balance transfer the amount to a creditcard that offers 6 months interest free (still a few around not many but :))

    start charging $2.5 a coffee

    make $100 a week after costs on 10 coffees a day?

    pay back ccard then bank the profit for any service the machine needs etc

    start selling chockies and chips bought from woolworths etc on special for a small markup
    trial small boxes of breaky ceral etc, for those no breakfast people?

    wow you just set up a micro-business, it could pay for the social drinks on a friday night once a month and improve relations between all employees (not that sort of relations you dirty minded people)

    priceless................

  14. #14
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    Re: Small Office Machine

    All of this sounds good in theory - however, who is going to end up cleaning the thing?
    In my experience of using any shared kitchen, most people using equipment will only give things a cursory wipe down, if that.
    With the added cleaning requirements of an espresso machine; backflushing, descaling (most will not bother to put softened water in), steam wand cleaning etc, I think you could be asking for trouble.
    Added to that is the possibility of many untrained users, who will end up costing the time of the few that do know how to use the machine properly.

  15. #15
    A_M
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    Re: Small Office Machine

    Quote Originally Posted by 24212626292D26480 link=1250134836/13#13 date=1250208536
    All of this sounds good in theory - however, who is going to end up cleaning the thing?
    In my experience of using any shared kitchen, most people using equipment will only give things a cursory wipe down, if that.
    With the added cleaning requirements of an espresso machine; backflushing, descaling (most will not bother to put softened water in), steam wand cleaning etc, I think you could be asking for trouble.
    Added to that is the possibility of many untrained users, who will end up costing the time of the few that do know how to use the machine properly.
    Good points that need to be considered...

    But I have assumed from the first post that Maintenance / Use and teh numbers involved would make it workable..

    Dumping any machine in a place where there are more than a few users and no ownership is asking for trouble..

  16. #16
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    Re: Small Office Machine

    AM is completely spot on. If you want a coffee machine in the office you have to be prepared to put in the work. Trying to roster cleaning & maintenance simply doesn’t work.

    No matter how many times you tell people not to, they will:

    1. Not fill up the water reservoir
    2. Leave dried/burnt milk on the steaming arm
    3. Leave ground coffee everywhere
    4. Not empty the knock bin
    5. Not empty the drip tray
    6. Leave the group handle in the group with coffee still in the basket

    etc. etc.

    To make matters worse, this is my coffee machine that I bought with my own money. I charge $0.50 per cup which probably just covers cost IF people pay.

    I would estimate I spend at least 3 hours per week in cleaning & maintaining the machine. This does not include time making coffee for others who are too scared or lazy to use the machine.

    At the end of the day though, I put up with it all just so that I can drink a decent coffee whenever I feel like it.

    Anyone wanting to have a coffee machine in their office needs to be prepared to do the same IMO.

  17. #17
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    Re: Small Office Machine

    7. Knock the basket into the bin and not notice.

    If I dont give the office machine a proper wipe over EVERY time I use it, It wouldnt be in any condition for me to indulge.

    I think its time for another full clean today......... ::)

  18. #18
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    Re: Small Office Machine

    Quote Originally Posted by 526E7368626374616962060 link=1250134836/16#16 date=1250213897
    I think its time for another full clean today......... *::)
    Yep I always keep Friday afternoon free to give the machine a decent clean. *Might wack on a new group seal while Im at it today. *Probably getting close to descaling time too....

  19. #19
    A_M
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    Re: Small Office Machine

    Quote Originally Posted by 7372786B75706A190 link=1250134836/15#15 date=1250212815
    At the end of the day though, I put up with it all just so that I can drink a decent coffee whenever I feel like it.
    AND

    Quote Originally Posted by 4D716C777D7C6B7E767D190 link=1250134836/16#16 date=1250213897
    It wouldnt be in any condition for me to indulge.
    And

    All this means you have saved $$$ and can enjoy good coffee...

    The question I would ask of you... Is would you give it up because of a few selfish people ?

  20. #20
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    Re: Small Office Machine

    Quote Originally Posted by 4E61686A7D426E616E686A626A617B0F0 link=1250134836/18#18 date=1250214296
    would you give it up because of a few selfish people ?
    NEVER. Im even considering setting up the Giotto here in the office....I dont drink much coffee at home.

  21. #21
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    Re: Small Office Machine

    OK we seem to have gone off track..I was asked what my budget was, I mentioed $500 and got people trying to convince me to spend more and "do some math". A few gave some great suggestions (Thank you Caffeine Junky, CuppaCoffee).

    Quite simply this is coming out of my own pocket and can not justify (in the short term, right now) spending over $500 hence me posting the thread in the "Entry Level - Sub $500" catagory. so some advice on sub $500 machines is most welcome (used or new).

    Thank you to those who have offered usful advice, it is most welcome.

  22. #22
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    Re: Small Office Machine

    Quote Originally Posted by 2023272733274A0 link=1250134836/20#20 date=1250571348
    OK we seem to have gone off track..I was asked what my budget was, I mentioed $500 and got people trying to convince me to spend more and "do some math". A few gave some great suggestions (Thank you Caffeine Junky, CuppaCoffee).

    Quite simply this is coming out of my own pocket and can not justify (in the short term, right now) spending over $500 hence me posting the thread in the "Entry Level - Sub $500" catagory. so some advice on sub $500 machines is most welcome (used or new).

    Thank you to those who have offered usful advice, it is most welcome.
    Fair enough Catseye...

    It may be harsh advice but my advice is buy the right machine for your circumstances when you can afford it rather than the machine you can afford now...

    Better to spend the $500 elsewhere because in an office machine it will lead to money wasted and heartbreak.

    2mcm

  23. #23
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    Re: Small Office Machine

    Quote Originally Posted by 356A72646F6468616162626A6669070 link=1250134836/21#21 date=1250572597
    Quote Originally Posted by 2023272733274A0 link=1250134836/20#20 date=1250571348
    OK we seem to have gone off track..I was asked what my budget was, I mentioed $500 and got people trying to convince me to spend more and "do some math". A few gave some great suggestions (Thank you Caffeine Junky, CuppaCoffee).

    Quite simply this is coming out of my own pocket and can not justify (in the short term, right now) spending over $500 hence me posting the thread in the "Entry Level - Sub $500" catagory. so some advice on sub $500 machines is most welcome (used or new).

    Thank you to those who have offered usful advice, it is most welcome.
    Fair enough...

    It may be harsh advice but my advice is buy the right machine for your circumstances when you can afford it rather than the machine you can afford now...

    Better to spend the $500 elsewhere because in an office machine it will lead to money wasted and heartbreak.

    2mcm
    Agree with 2mcm...

    See post number 5... *If all you have is $500 tops.. *Then that is the best option for the $$$ but will not provide the outcome your trying for... You will set your self up to fail and any upgrade will cost you even more monies; *as the used items (other than the grinder) will return little if any thing..


    You get what you pay for; the assumptions and what you forgot or chose to ignore will cost you twice as much...

    At least with a Lelit Combi *type approch /solution = *not too far off the mark $$ wise.

    A great system, something that will suit your Office needs and worse case... *I and others would be happy to have on the bench at home.. *

    And in the very worse case, would bring some good $$$ as a resale and or trade in..

    Its your $500 spend it wisely.

  24. #24
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    Re: Small Office Machine

    The boss has agreed to a $1000 set up..woohoo!!!!!

    So is the combi the answer?

  25. #25
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    Re: Small Office Machine

    Quote Originally Posted by 787B7F7F6B7F120 link=1250134836/23#23 date=1251424727
    The boss has agreed to a $1000 set up..woohoo!!!!!

    So is the combi the answer?
    I think youd be happy with the Lelit, and your boss will be happy to have plenty of change from his $1k! I suggest you grab one while its still on special and purchase the rattlewaretamper we stock to go with it.

    If youd like to send me a pm I can provide further details. ;)

    Cheers!




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